Blog Posts Archives • Page 11 of 20 • Helpful Organizer

Organizing Made Easy

October 15, 2016/0 Comments/in Blog Posts/by Janine Cavanaugh, CPO®

Putting things away is a very important part of organizing. It needs to be simple and easy. If it isn’t easy, we don’t do it. Therefore, a simple storage solution is the best solution.

For example a client of mine mentioned that she was frustrated with her children for leaving their dirty clothes on the floor where they took them off. I asked her where she wanted the dirty clothes. She walked into the bathroom, opened a linen closet, slid out the hamper, took off the lid, and pointed inside. I then asked her where her children changed into their pjs at night. She said right inside her bedroom door. So, she was confronted with a pile of dirty clothes each time she entered her bedroom. I’m sure we can all understand why she was frustrated. Laundry is a never ending chore that is only simplified with help from all family members. Can you guess at the solution we found? We found one that was simple and easy for her children to adopt. We moved the hamper to a spot by her bedroom door and took off the lid, and let all the children know that they were expected to put their dirty clothes in the hamper.

Another example is a client of mine explained how frustrated she was when her children left their bicycles all over the place. They were in jeopardy of getting run over when they were left in the driveway. They were always getting wet when they were left out in the rain. They were tripped over when they were left by the back door. I asked her where she wanted the bicycles to be when not in use. She answered honestly, that there was no specific spot for the bicycles to be put away, but in the winter they were up on hooks in the garage. This is understandable. Often, seasonal items are either in use or packed away. So, after some discussion we came up with a simple solutions. We used tape to mark off parking spots for the bicycles in the garage. We also labeled each parking spot and let all the children know that they were expected to park their bicycles in their spots at night.

In both of these examples we were able to find a simple storage solution with some discussion and planning. I encourage you to do the same. Keeping things organized will be much easier if you do.

What To Do With Children’s Art Work

September 1, 2016/0 Comments/in Blog Posts/by Janine Cavanaugh, CPO®

One thing many parents have a difficult time getting rid of is the things their children have made. Some items are cherished treasures, like a drawing that showcases their personality, their first hand-made Mother’s Day card, or a precious clay bowl. Other items are less meaningful, but are equally important to the giver. That causes problems, right? These things have a high sentimental value. I understand that, but we can’t keep everything. You know we can’t. So, what goes and what gets kept?

Setting limits is a great way to minimize what is kept. A good limit is to have one ‘keep bin’ per child. This one bin will hold all the art treasures that are being kept from that one child. Label this bin and use it to store the creations each child makes. Set some guidelines on what is kept. For example keep only those items that significantly highlight your child’s personality and talents. Go through the bin yearly to reevaluate and weed out items.

Another way to minimize what is kept is to re-purpose and reuse. Below are some creative ways to do this.

Scan or photograph art work and use several images to create family calendars. Let the originals go after the calendar is created.
Have a gallery wall were you display art work for one month then let it go.
Use scanned images of the art work as a screen saver on your desktop computer. Share who made the piece, when they made it, and what they have to say about their creation.
Separate art work by season and save a few special pieces to put up with other seasonal decorations.
Take photos of the art work with the artist and scrapbook the images with details.
Add the art work to a digital frame or tablet and showcase at their birthday parties and holiday gatherings.
Frame a few of the artist’s favorite pieces in a shadow box for one year. Then add another piece right over the previous year until the shadow box is full. Then store in a keep bin (listed above) or let it go.

It may be difficult to make decisions on what creations to keep, but your child will thank you for only holding onto one ‘keep bin’.

Give – It’s Worth It!

August 1, 2016/0 Comments/in Blog Posts/by Janine Cavanaugh, CPO®

Have you ever decided that you’re ready to give something away, only to find that no one will take it? This happened to a class attendant of mine who wanted to give a pull-out-couch to someone who was in need of one. Unfortunately, this proved harder than she anticipated. When she contacted the donation locations she knew in her community, no one wanted it. They said it was too big, too heavy, and not worth reselling. She became frustrated, and called me to ask for more options for donation. I gave her a few recommendations that I knew, and wished her good luck. A few days later I received a second call from her. She had no luck with my recommendations, because she was outside their pick up area. How frustrating. What now? She asked me for more options. Luckily, I was able to provided her with a few more ideas, one being the local Boy Scouts. I knew they were having a big yard sale soon, and were looking for items. Success at last. They took the couch from her. It was time consuming and frustrating, but the couch was out of her house and on it’s way to finding a new home, thanks to the Boy Scouts.

A similar situation happened to a client of mine who was ready to say good-bye to a wheelchair that she was no longer using. She wanted it to go to an organization that would donate it to someone who really needed it. Unfortunately, this proved harder than she or I anticipated. After a quick on-line search for donations options, we had a full page of possibilities. That was great. We were optimistic. That was the easy part. Once we started calling the donation options we didn’t have as much success. We made a total of 15 calls. Here are some of the responses we got. The Muscular Dystrophy Association couldn’t take it because they only accept chairs that they can service, and they couldn’t service her high-end wheelchair. The Disabled American Veterans did not have anyone who serviced MA or RI. The local VFW Post had no way to re-distribute the chair. Chariots of Hope only worked in CT. Power Chair Recyclers of NE would refurbish it then sell it. She wanted to give it away, not sell it. We were running out of options? Would we ever find someone to donate this chair to? We didn’t give up. We kept calling. Eventually, we found a good option. The Masonic Lodge of RI had a Medical Equipment Center that would pick up the chair, clean it up, and pass it on to someone in need for a small fee. We both agreed it was worth the time and effort, especially since someone in need would be getting a very good wheelchair.

Giving stuff away isn’t always easy, but it is always worth it. I’d encourage you to take the extra effort to give, because someone in need will be very grateful that you did. If you’re in need of donation options, please contact me. I’d be happy to share any resources I have.

Stuff Be Gone

July 27, 2016/0 Comments/in Blog Posts/by Janine Cavanaugh, CPO®

A game helped my husband and me get rid of 930 things. We played the 30-Day Minimalism Game in June 2016. Deciding what stuff to get rid of was the first step. Figuring out where to get rid of the stuff was the second step. Physically removing the stuff from our house was the third step. Want to know where it went?

We were givers. Our goal was to give the stuff away, not throw it in the trash. Five things out of 930 went in the trash. The rest of the stuff was reusable. So we gave it away.

We gave to family and friends. We didn’t just unload our stuff on them. We made a point of asking if they wanted the stuff, before we gave it to them. My sister was happy to accept a small framed photo of her and her son, that had been sitting on my shelf for years. My friend enjoyed looking at the clothes and jewelry I was getting rid of. She took a few shirts and a pair of earrings. My sister, who has 3 small children, gladly accepted an unopened pack of washable markers.

We gave to local causes. Our local library was collecting for their annual books sale. We donated several books and DVDs. We also gave several books to the school where my husband teaches. We dropped off several pairs of eyeglasses to the local Lion’s Club. We gave unopened toiletries to the New Hope shelter.

We donated to resale stores. We dropped off a car load of items to Hometown Savers. We made a trip to the Habitat for Humanities ReStore to donate an old door and a few old tools. We gave craft items, that I wasn’t going to use, to The Craft Room. We gave a bunch of clothes and household items to Savers.

We recycled. We recycled some old phone books and a bunch of paper. We recycled broken and outdated electronics to Indie Cycle.

We consigned. We used Chic2Chic for our clothing consignment. We used The Thrifty Witch for our household consignment.

We offered items for free. We put old hand weights, a hose, and an unused shelf out by the side of the road with a free sign. They were picked up within hours.

We got rid of 930 things. You can too! We know it takes time and effort. Use these resources and options. They will help.

A Paper Minimalist – Not

July 15, 2016/0 Comments/in Blog Posts/by Janine Cavanaugh, CPO®

In June 2016 my husband and I played the 30-Day Minimalism Game. We each got rid of 930 things. (See how we did it.) For me, one of the most challenging things was to get rid of paper. We agreed that it wouldn’t be fair to count one sheet of paper as one item. So, we counted 25 sheets of paper as one item. Guess how many sheets of paper I got rid of?

I got rid of 1300 sheets of paper! (In addition to other things!) Shocking. Right? Where did it all come from? I’m an Organizer. I shouldn’t have this much paper. This was important paper that held important knowledge. Wasn’t it?

No, not most of it. Are you wondering how I got rid of all that paper? I did it with a 4 step plan.

Step one of my plan was to carve out some time to get rid of paper. I know from working with my clients that paper always takes the most time to organize. That’s why I dedicated 10 hours to get rid of paper. I gave myself at least one hour a night to work. I picked my starting point, my business files, all my business building suggestions, conference notes, marketing tips, networking strategies, business cards, and organizing statistics. Then got to work.

Step two was to get rid of all my easy-to-toss papers. Papers in this category were the duplicate business cards, the outdated business cards, the multiple copies of business cards, the outdated information, and the information in which I was no longer interested. These papers were easy-to-toss, because letting them go didn’t require a lot of thought or effort. Once all the easy-to-toss papers were out of the way, I could look at the rest.

Step three was to decide what to keep from the papers that remained. This paper held information that was, at one time, important to me. But was it still important? How could I decide? What questions would help me? How could I make myself answer honestly. Would guidelines help? This is what I came up with:

On a scale of 1-10 how important is this information to me, now? Anything below a 7 goes.
Could this information be found more quickly and easily on the internet? If yes, let it go.
On a scale of 1-10 how usable is this information now? Anything below a 7 goes.
How soon will I act upon this information? Action must be taken in the next 3 months, or it goes.
Am I holding this information to pass along to someone else? Pass along in 1 week, or it goes

These questions were very helpful. I was able to let go of a lot of paper that I had previously kept. However, there was still more to do. I wanted to get rid of more paper. It was necessary to carve out more time. Another deadline was in order.

Step four is reading through the remaining papers. It’s still happening. I’m taking two hours each week to read and decide. Some I have kept. Others I have tossed. The questions and guidelines in step three help me. It’s an ongoing process, but organizing always is.

ORGANIZING

Follow Me