Tag Archive for: organizing process

Marie Kondo book

10 Points on Which I Agree With Marie Kondo

Helpful Organizer BlogThe popular book by Marie Kondo, “The Life-Changing Magic of Tiding Up” has been a topic of many discussions between my Professional Organizer colleagues and myself. I found that I agree with many of Marie Kondo’s points, as long as you substitute the word organizing in place of the word tidying. Here is a list of 10 points on which I agree:

  1. In most societies tidying (i.e. organizing) is the job that keeps the home livable, but is not taught because of the misconception that the ability to tidy (i.e. organizing) is acquired through experience and doesn’t require training. I agree with this point, because organizing is a skill that needs to be taught, learned, and, most of all, practiced.
  2. Effective tidying  (i.e. organizing) is discarding and deciding where to store things. I agree with this point, because organizing is action. It’s discarding, in a timely manner, what is no longer wanted, needed, or used. It’s also deciding where to put things, and returning those things to the same spot every time they are used.
  3. Tidying (i.e. organizing) is a dialogue with one’s self. I agree with this point, because when we perform the actions of organizing, discarding and deciding, we have internal dialogues with ourselves.
  4. Focus more on what you want to keep in your life and space than on what you want to get rid of. I agree with this point, because it’s easier to make decisions when we focus on what’s important to us and worth keeping in our lives and spaces.
  5. It’s easy to part with things where there is an obvious reason for doing so, but it’s much more difficult when there is no compelling reason. I agree with this point, because we often hold onto things out of indecision or obligation.
  6. Sometimes never comes. I agree with this point, because when we use the word “sometimes” it is most likely an excuse. The phrases, “I might need that sometime.” or “I might use that sometime.”, are excuses to keep an item, instead of accepting that we don’t need it, and that it is time to let it go.
  7. If you have lived in Japan or USA all your life, you have almost certainly been surrounded by more than you need. I agree with this point, because it’s estimated that the amount of unopened merchandise in an average American home is $7,00.00.
  8. Clutter is cause by a failure to return things to where they belong. Therefore storage should reduce the effort needed to put things away, not the effort to get them out. I agree with this point, because more people have trouble putting things away than they do in getting them out.
  9. Discarding hones one’s decision-making skills. I agree with this point, because practice improves the skill of organizing.
  10. Tidying (i.e. organizing) ought to be the act of restoring balance among people, their possessions, and the house they live in. I agree with this point, because it has been proven that organized people are less stressed.

Marie Kondo book

©March 2016  Janine Cavanaugh, Certified Professional Organizer®  All Rights Reserved

3D Character and question mark

How to Decide When It’s Time to Organize

Helpful Organizer BlogHow often do we organize? Do we let the mess and clutter build and build before you reclaim order? How do we decide when it’s time to organize? The answers to these questions vary for each individual, based on tolerance and desire.

Every individual has their own personal level of tolerance for disorder, meaning how much mess they are willing to live with before they clean it up. If we have a low tolerance for disorder, we don’t allow mess to happen or spread. However, if we have high tolerance for disorder, we find that clutter grows and spreads before we realize it’s out of control.

Additional, every individual has their own personal desired level of order, meaning how much clutter they can live with before they take action and remove it. If we desire a high level of order, we have systems in place that prevent clutter from happening. However, if our desire for order is low, we allow the mess to get out of control.

The best solution is to determine when it’s time to organize, and then take action before the mess and clutter get out of control. Here are 3 basic guidelines we can use to determine when it’s time to take action and organize.

  • Time Guideline
  • Quantity Guideline
  • Visual Assessment Guideline

A Time Guideline is when we use a specific time or day as the cue to take action and organize. Here are a few examples. Every night before eating dinner, we put away what’s collected on the kitchen/dinning room table. Every night at 8:00PM, we organize and prepare for the next day. The last Saturday of every month, we take care of recycle items and donate items. Every September, we clean out the garage.

A Quantity Guideline is when we use a specific unit of measure to determine when it’s time to take action and organize. Here are a few examples. When our inbox is an inch deep, we process all the mail. When the shred box is full, we empty it by shredding it’s contents. When the magazine rack is full, we remove and recycle 5 magazines. When we have two weeks worth of old newspapers, we recycle them.

A Visual Assessment Guideline is when you use a specific visual cue to determine when it’s time to take action and organize. Here are a few examples. When we can’t see the desk, we organize the desk. When the floor of the walk-in closet is hidden, we organize the closet. When there are too many items on the kitchen counter, we clear it off and put things away.

Based on our personal tolerance and desire we’ll be drawn to a specific type of guideline.  The key is to find guidelines that work and stick with them, because trouble occurs when we don’t establish any guidelines, we ignore our guidelines, or we’re unable to maintain our guidelines.

So, the best way to decide when it’s time to organize is to first look at our tolerance for disorder and our personal desired level of order. Second, establish organizing guidelines. Third, follow the guidelines that have been established. Remember, the best guideline is the one we will DO.

 

© February 2016  Janine Cavanaugh, Certified Professional Organizer®  All Rights Reserved

timer

De-clutter in 5 Minutes

Organizing tipHave one empty container in each room of the house.  At the end of each day, go room by room, and put any clutter that has accumulated into the empty container.  At the end of each week, remove the contents of each container by putting items where they belong and tossing what you don’t need.

closet and Janine

Wardrobe swap

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Busines card colors
Helpful Organizer Newsletter – October 2015
Side Notes:

*** Did you know that I offer a tip of the month on my website.  Here is a peek.
***    Are you or someone you know downsizing or planning to?  Thursday, November 5th I’ll be teaching a class on downsizing in Franklin, MA.
 
***  Question:  What is your least favorite organizing project?
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Is fall your favorite season?  It’s mine. I enjoy the beautiful colors of the season, the cool weather, and the desire to make a steaming pot of soup.  Fall is also a time when I prepare for the cold winter months ahead.  Two organizing projects that help me do that are my seasonal wardrobe swap and my garage clean out.

Fall Organizing Projects

 

My seasonal wardrobe swap happens four times a year, because I have a tiny closet, and my entire wardrobe can’t be available all at once.  Swapping out the lightweight summer tops, pants, dresses, sweaters, and skirts with the warmer versions happens in mid-September when the temperatures start dipping.  A second swap happens at the end of October when I pull out winter footwear, pajamas, coats, and accessories.  This two step approach helps me to be prepared for the yo-yo temperature changes that are typical in New England.  The reverse process happens in the springtime.

Ask yourself these questions when doing your seasonal wardrobe swap.  Evaluating the clothing that is being taken out and put away is a great way to stay organized.

 

A second fall organizing project is preparing the garage for the winter so the vehicles can fit inside. For me, the garage clean out doesn’t take as long as the closet, but that may not be the case for you.  Here are some helpful guidelines when tackling the garage.

If you’d like more assistance or a personal helper call me for a complimentary consultation at (508) 699-6652 or email me.  I’d be happy to help you.

Recycle Resource

Finding new ways to recycle, for myself and my clients, makes me happy.  Everyone is more motivated to get rid of something when they know it is going to someone who is truly in need.

Currently, I’m in the market for a new pair of eye glasses, and was happy to find out that Lens Crafters recycles eye glasses to individuals in need, world wide.  They accept eye-ware that is in good condition, and do their best to match the prescription to someone in need through their OneSight program.  They even provide you with a donation receipt.
If you have eye-ware that you’d like to recycle, Lens Crafters has two locations in North Attleboro:
1.  LensCrafters
Emerald Square Mall
999 South Washington St., #321

North Attleboro, MA 02760

2.  LensCrafters
Fashion Crossing
1250 South Washington St.

North Attleboro,

MA 02760
From,

Janine Cavanaugh, CPO®
(508)-699-6652
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workbench

Organizing Work Areas

HardwareWorkbenches, craft corners, sewing rooms, scrapbook areas, and the like, are all potential hotbeds of mess.  These locations are filled with tools and supplies that get used and reused often.  They are also locations that house potential, ongoing, and almost finished projects.  So, organizing them, and keeping them organized can be challenging.

I’ve been itching to help my husband organize his workbench for years.  I understand that it’s his domain, (just like my scrapbooking area is my domain) and that’s why I didn’t take over and just do it myself.  We tackled the project together.  It took us 3.5 hours to work through the organizing process, but when we were finished his tools and supplies were organized, he had a list of all his works-in-progress, and he had plenty of space to actually work on his workbench.

Workbench

We both were pleased with the results and considered the project a success.  Here are some helpful tips that can assist you in successfully organizing your work area (whatever area that may be):

  1.  When sorting tools and supplies into categories use general terms and label each category.  We had 13 different categories; power tools, hand tools, tape & glue, hardware, clamps, painting, plumbing, sanding, measuring, trash, recycle, give away, and belongs elsewhere.
  2.  While working, keep a running list of tasks that you have to address.  This helps prevent you from getting sidetracked and wanting to addressing these tasks right away.  A few tasks on our list are to ask our brother-on-law if he wants the propane torches we never use, and to research how to refill or recycle a fire extinguisher.
  3.  When setting up your work area leave plenty of room to actually work on projects, and have an designated area to store works-in-progress.
  4.  Clearly label the containers that store your tools and supplies.  Although my husband knows what all his tools are, I do not.  So now, when he asks me for a socket wrench, I’ll know at least where to look.
  5.  Use containers that are easy to reach into, sturdy, and are a good size for the items they will be containing.  These tools and supplies get used and reused often.  So, make it easy to get at them and put them away.
  6.  Give yourself a break.  A good time to take a break is after the sorting step.  We took a lunch break after we had cleared the workbench.
  7.  At the end of the organizing project give yourself time to address the trash, recycle, give away, and belongs elsewhere pile.  It may take additional time to address these categories.  For example we have a box of electronic recycle items that we will bring to the Indie Cycle drop off point in three weeks.
  8.  When you reach the finish line, reward your success.

sortingHardwareHandtoolsClamps

©September 2015  Janine Cavanaugh, Certified Professional Organizer®  All rights reserved.

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